Invoices

The Invoices tab is a focused view over the bills you owe to vendors — separate from the broader Expenses tab. Use it to track which invoices are paid, which are outstanding, and which are overdue.

In this guide:

• Add an invoice
• Link it to a purchase order
• Mark as paid
• See aging

Step 1: Add an invoice

Go to Finances → Invoices and click New invoice.

Fill in:

• Vendor — picked from your vendor list.
• Invoice number — the vendor’s reference.
• Issue date / Due date.
• Amount + currency.
• Linked PO — optional; ties the invoice back to a purchase order so you can reconcile.

Step 2: Link to a purchase order

If the invoice is for a PO you raised in Hilal, link it. Hilal then:

• Compares invoice amount to PO amount and flags discrepancies.
• Updates PO status to Invoiced when an invoice is fully linked.
• Carries the linkage into the P&L so the cost lands on the right SKUs.

Step 3: Mark as paid

When you pay the invoice, click Mark as paid and enter:

• Payment date
• Payment method — bank transfer / card / cheque / other.
• Reference — optional; the bank’s transaction ID.

Status flips from Outstanding to Paid.

Step 4: See aging

The Invoices list has an Aging view that buckets outstanding invoices:

Useful for cash-flow planning and for deciding which vendors to call.

Troubleshooting

• Invoice amount doesn’t match PO. The discrepancy banner stays on the invoice. Either correct the invoice or open a vendor dispute.
• Multiple invoices against one PO. Add each invoice and link to the same PO; Hilal sums them.
• Currency conversion mismatch. Same as expenses — Hilal uses the day’s rate from openexchangerates; override per invoice if needed.

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