Order Tracking

This provides a comprehensive overview of the order tracking process. The system is designed for managing purchase orders (POs), tracking their statuses through various stages, and generating associated documents such as invoices. It caters to businesses managing inventory, suppliers, and shipments, with a user interface focused on clarity and control.

Overview of the Order Tracking

The order tracking system is structured around the lifecycle of a purchase order, from creation to fulfillment. The main workflow stages include:

• Drafting a Purchase Order
• Adding Product and Shipping Details
• Generating and Previewing Invoices
• Tracking Order Status Across Stages

Each stage is supported by dedicated UI components that streamline data entry, document generation, and status monitoring.

Creating a Purchase Order

Purchase Order Form

The process begins with the creation of a new purchase order (PO):

• PO Number: Unique identifier for the purchase order.
• Supplier Selection: Dropdown to select the supplier.
• PO Date: Date picker to specify the purchase order date.

Product & Shipping Details

Users can add multiple products and their shipping information:

• Product Selection: Dropdown to choose the product.
• CIM: Product code or inventory identifier.
• Cost per Unit: Price per product unit.
• Amount to Ship: Quantity of product to be shipped.
• Add Button: Adds product and shipping info to the PO.

Product Summary Table

• Destination: Text field for the shipping address.
• Actions: Buttons for Preview & Download and Create PO to finalize or review the order.

Invoice Generation and Preview

After creating a PO, the system enables invoice preview and download.

Invoice Header

• Company Information: Logo, name, website, email, and contact number.
• Business Address: Registered address and tax ID.

Shipping Information

• Supplier: Name of the supplier.
• Status: Current status of the order.
• SPO Date: Supplier PO date.
• Tracking: Tracking number or date.
• Marketplace: Sales channel (if applicable).
• Lead Time: Estimated delivery period.

Billed To

• Company Name: Buyer (e.g., Amazon).
• Company Address: Shipping address.
• Company Contact: Recipient contact info.

Product Summary Table

Displays product details from the PO creation.

Financial Summary

• Subtotal: Cost before tax.

• Tax: Tax percentage (e.g., 10%).

• Total: Final amount due.

• Download Invoice: Button to save the invoice document.

Order Tracking Dashboard

The dashboard offers a visual overview of all orders organized by their stages.

Stages of Order Tracking

• Draft: Orders being prepared but not finalized.
• Production: Orders being manufactured or assembled.
• Warehouse: Orders ready for shipment.
• PO (Purchase Order): Orders that have been processed and finalized.

Each order card includes:

• PO Number and Last Modified Timestamp
• Order Description
• Leaving Production Date
• Units and Cartons: Quantity and packaging info.
• O/S (Outstanding): Units yet to be shipped.
• Cost: Cost associated with the order.
• ETA: Expected delivery (e.g., Amazon FBA US).

Order Card Actions: Edit or delete orders directly from the dashboard.

Key Features

• Create New PO: Easily accessible button to initiate new orders.
• Search Functionality: Search bar to locate orders or products.
• Order Card Actions: Edit/delete options per order.
• Document Management: Preview/download invoices and POs for records and compliance.

Integration with Inventory Management

The order tracking system is integrated with inventory modules such as:

• FBA (Fulfillment by Amazon)
• FBM (Fulfillment by Merchant)
• PrepStock

This ensures accurate inventory levels and efficient logistics management.

The order tracking system offers a robust, user-friendly interface to manage the full lifecycle of purchase orders. It supports:

• Efficient data entry
• Invoice generation
• Real-time tracking of order status

From production to warehousing and fulfillment, the system is ideal for businesses seeking precise control over their supply chain operations.